Group Policy Page
Here you can find all of our group policysAt Billesley Scouts, we believe that strong foundations build great adventures. Our policies help ensure that every young person, volunteer, and family member can enjoy Scouting in a safe, supportive, and inclusive environment. They’re here to protect, guide, and inspire - setting out the standards that help us all live by our values of care, respect, integrity, and belief.
This page brings together all of our key policies in one easy place, so you can quickly find the information you need. From safeguarding and equality to health, safety, and data protection, each policy reflects our promise to do things properly - to act fairly, communicate clearly, and make Scouting a space where everyone can belong and thrive.
Our policies aren’t just documents; they’re commitments. They remind us of the trust families place in us, and the responsibility we share to keep every activity, event, and interaction positive and safe. By following them, we create the conditions where young people can take on challenges, make new friends, and discover their potential.
Together, these policies form the framework that keeps our group running smoothly, transparently, and with the integrity that Scouting is known for. They ensure that our spirit of adventure is always matched by a deep respect for safety, equality, and care.
Group Data Privacy Notice
Version 25.01.21 of our privacy policy.At Billesley Scouts, we take your privacy seriously. We collect and use personal information only when it’s necessary to deliver safe, effective Scouting for our young people and volunteers. This includes things like contact details, health information for activities, and emergency contacts - all handled with care and respect.
Our Data Privacy Policy explains what information we collect, how we use it, who has access to it, and how we keep it secure. We follow national data protection laws and The Scout Association’s guidance to make sure your personal data is stored safely and used responsibly.
This policy helps us stay transparent, accountable, and trustworthy in everything we do. By understanding and following it, we can protect everyone’s privacy while keeping Scouting running smoothly and safely for all.
Camp and Event Attendance policy
Our camps and events are some of the most exciting parts of Scouting - where young people get to explore, learn new skills, and make lasting memories. To make sure everyone gets the most out of these experiences, we have a Camp and Event Attendance Policy.
This policy outlines what’s expected before, during, and after any camp or event - from confirming attendance and completing forms to following safety guidance and behaviour standards. It helps us plan effectively, keep everyone safe, and ensure each event runs smoothly for both young people and volunteers.
By following this policy, we can make sure every camp and event is well-organised, inclusive, and enjoyable for all - giving every young person the chance to take part in the adventure.
Sale of Goods Policy
From uniforms and badges to event merchandise and fundraising items, Billesley Scouts occasionally sells goods to support our activities and community projects. Our Sale of Goods Policy ensures that every item we sell is fairly priced, clearly described, and handled responsibly.
This policy outlines how we manage sales, payments, and refunds to keep everything transparent and consistent. All proceeds go directly towards supporting our young people - helping fund camps, equipment, and the adventures that make Scouting possible.
By following this policy, we make sure our sales are run with honesty, fairness, and in line with both charity and Scouting values. Every purchase helps make a difference, supporting the growth and development of our group and the wider community.
Website Usage Policy
Our website is here to share the spirit of Scouting - celebrating our young people’s achievements, keeping our community informed, and helping new members get involved. By using this website, you agree to do so responsibly, respectfully, and in line with our values of integrity, care, and respect.
This policy explains how our website should be used, including guidance on appropriate behaviour, copyright, and the protection of personal information. We aim to keep all content accurate, family-friendly, and in line with The Scout Association’s digital and safeguarding standards.
We may include links to trusted external sites, but we’re not responsible for their content or privacy practices. Please use your best judgement when visiting other pages beyond our site.
By following this policy, you help us keep our online space safe, positive, and welcoming - a true reflection of the Scouting spirit both on and offline.